How to create an invoice in Switzerland
A practical checklist for Switzerland: required fields, VAT (MWST) wording, CHF amounts, numbering and payment terms.
Businesses in Switzerland issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Switzerland invoice usually includes
- Seller name and full address
- Customer name and address
- Invoice date and number
- Description and price
- VAT rate and amount
- Total in CHF
Field by field
This generator preconfigures Switzerland conventions: the CHF currency, the VAT (MWST) label, DD.MM.YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postal code
- Tax rates: VAT (MWST) — VAT number (MWST-Nummer)
- Currency: CHF (CHF)
- Invoice date: DD.MM.YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: RE-2026-0042. Sequential numbering with full address details is standard practice.
Tax terminology: VAT (MWST)
Invoices are labelled with the terminology Switzerland businesses expect. Presets are provided as a starting point and are not tax advice.
- Standard rate: 8.1%
- Reduced rate: 2.6%
- Zero rate: 0%
Swiss listed prices normally include VAT; the invoice shows it separately.
Payment practice
Common payment terms used in Switzerland: Due on receipt, 10 days, 30 days, 30 days net. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Switzerland
Not an EU member
Swiss VAT rules are national, so EU VAT numbers do not apply — use your Swiss MWST registration instead.
Currency and decimals
Invoices are issued in CHF, commonly with two decimals; Rappen are shown as the minor unit.
Multilingual customers
German, French and Italian speaking customers each expect their own language on formal documents.
Frequently asked questions
Is this invoice generator free for businesses in Switzerland?
Yes — free, unlimited and without an account. CHF formatting, VAT (MWST) labels and DD.MM.YYYY dates are preconfigured for Switzerland.
Does the PDF use the right paper size?
Yes, A4 is preselected for Switzerland, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Switzerland. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.