Sales tax is added on top
Prices are normally quoted excluding sales tax, and tax is shown as a separate line on the invoice.
Free Invoice Generator for United States
Create and download a USD invoice that follows common invoicing practice in United States — in your language, with Sales Tax labels, local date format and Letter paper.
- Currency
- USD ($)
- Tax rates
- Sales Tax
- Invoice date
- MM/DD/YYYY
- Paper size
- Letter
Invoice builder
The preview updates as you type.
Currency: USD ($)
Sequential numbers such as INV-2026-0042 are common; some businesses also track a purchase order reference.
Date format: MM/DD/YYYY
Suggestions appear as you type — you can also write your own.
Invoice content is not sent to a server to generate the PDF.
Your business
Customer
- Line item 1$Line total$0.00
US sales tax is set at state and local level and is usually added on top of the listed price.
Add as many rates as you need — different lines can carry different rates.
$
$
Accent colour
Logo
PNG, JPG, SVG or WebP up to 1 MB. Processed in your browser.
Encodes your payment instructions into a scannable QR code.
Drafts are stored in this browser on this device only.
No drafts saved on this device yet.
What this tool does
This generator preconfigures United States conventions: the USD currency, the Sales Tax label, MM/DD/YYYY dates and Letter paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
Currency: USD ($)
Amounts use en-US grouping and decimal rules and are rounded to 2 decimal places, as used by USD.
Tax terminology: Sales Tax
Invoices are labelled with the terminology United States businesses expect. Presets are provided as a starting point and are not tax advice.
US sales tax is set at state and local level and is usually added on top of the listed price.
Invoice numbering
Default numbering pattern: INV-2026-0042. Sequential numbers such as INV-2026-0042 are common; some businesses also track a purchase order reference.
Payment practice
Common payment terms used in United States: Due on receipt, Net 7, Net 15, Net 30, Net 60. Always state a due date, and ask customers to quote the invoice number as the payment reference.
What a United States invoice usually includes
- Seller name and address
- Invoice number and date
- Itemized description of goods or services
- Price per item and total due
- Seller tax ID where applicable
Designed for common invoicing practices in United States. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.
Invoicing notes for United States
Practical points to check before you send the invoice.
Purchase order references help
Many US clients require a PO number or project reference on the invoice before they can process payment.
Late payment norms
Net 30 is the most common payment term; freelancers often add a late fee clause to speed up payment.
Example invoice
A worked example using the Sales Tax label and USD amounts. Open the builder to edit any field.
Northwind Studio
Bristol · US
Invoice
- Invoice number
- INV-2026-0042
- Issue date
- 2026-04-01
- Due date
- 2026-05-01
From
Northwind Studio
Amelia Hart
18 Harbour Lane
Bristol BS1 4RN
United States
Tax ID (EIN): GB123456789
billing@northwind.example
+44 117 496 0101
Bill to
Lumen Retail GmbH
Jonas Weber
Hauptstraße 24
Berlin 10115
| # | Description | Code | Qty | Unit price | Discount | Tax | Total |
|---|---|---|---|---|---|---|---|
| 1 | Brand identity design — discovery, concepts and final artworkproject · 1 | DSG-01 | 1 | $1,800.00 | — | Sales Tax 0% | $1,800.00 |
| 2 | Website design — homepage and four inner pagespage · 5 | WEB-04 | 5 | $320.00 | 10% | Sales Tax 0% | $1,440.00 |
| 3 | Monthly retainer — content updates and supportmonth · 2 | RET-M | 2 | $450.00 | — | Sales Tax 0% | $900.00 |
- Subtotal
- $4,300.00
- Line discounts
- −$160.00
- Sales Tax (0%)
- $0.00
Grand total$4,140.00
- Payment terms
- Net 30
- Tax ID (EIN)
- GB123456789
- Issue date
- 04/01/2026
Payment details
Payment reference: invoice INV-2026-0042 · Net 30
Notes
Thank you for your business. Please quote the invoice number with your payment.
Terms & conditions
Payment due within 30 days. Late payments may attract statutory interest.
Authorised signature
Northwind Studio
northwind.example · billing@northwind.example · +44 117 496 0101Invoice INV-2026-0042
Thank you for your business.
FAQ: invoicing in United States
Is this invoice generator free for businesses in United States?
Yes — free, unlimited and without an account. USD formatting, Sales Tax labels and MM/DD/YYYY dates are preconfigured for United States.
Does the PDF use the right paper size?
Yes, Letter is preselected for United States, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Related generators
Designed for common invoicing practices in United States. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.