PIN on the invoice
Business customers expect your KRA PIN on the invoice before they process payment.
Free Invoice Generator for Kenya
Create and download a KES invoice that follows common invoicing practice in Kenya — in your language, with VAT labels, local date format and A4 paper.
- Currency
- KES (KSh)
- Tax rates
- VAT
- Invoice date
- DD/MM/YYYY
- Paper size
- A4
Invoice builder
The preview updates as you type.
Currency: KES (KES)
Electronic Tax Receipts (eTRD) requirements apply to many sellers — check current KRA guidance.
Date format: DD/MM/YYYY
Suggestions appear as you type — you can also write your own.
Invoice content is not sent to a server to generate the PDF.
Your business
Customer
- Line item 1KESLine totalKES 0.00
VAT is normally added to the subtotal on Kenyan invoices.
Add as many rates as you need — different lines can carry different rates.
KES
KES
Accent colour
Logo
PNG, JPG, SVG or WebP up to 1 MB. Processed in your browser.
Encodes your payment instructions into a scannable QR code.
Drafts are stored in this browser on this device only.
No drafts saved on this device yet.
What this tool does
This generator preconfigures Kenya conventions: the KES currency, the VAT label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
Currency: KES (KSh)
Amounts use en-KE grouping and decimal rules and are rounded to 2 decimal places, as used by KES.
Tax terminology: VAT
Invoices are labelled with the terminology Kenya businesses expect. Presets are provided as a starting point and are not tax advice.
VAT is normally added to the subtotal on Kenyan invoices.
Invoice numbering
Default numbering pattern: INV-2026-0042. Electronic Tax Receipts (eTRD) requirements apply to many sellers — check current KRA guidance.
Payment practice
Common payment terms used in Kenya: On receipt, 7 days, 14 days, 30 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
What a Kenya invoice usually includes
- Seller name, address and PIN
- Customer name and address
- Invoice number and date
- Description and amount
- VAT breakdown and total in KES
Designed for common invoicing practices in Kenya. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.
Invoicing notes for Kenya
Practical points to check before you send the invoice.
Withholding tax
Certain services attract withholding tax deducted by the customer at the time of payment.
Mobile money
M-Pesa payments are common; include the paybill or till details alongside bank details.
Example invoice
A worked example using the VAT label and KES amounts. Open the builder to edit any field.
Northwind Studio
Bristol · KE
Invoice
- Invoice number
- INV-2026-0042
- Issue date
- 2026-04-01
- Due date
- 2026-05-01
From
Northwind Studio
Amelia Hart
18 Harbour Lane
Bristol BS1 4RN
Kenya
PIN: GB123456789
billing@northwind.example
+44 117 496 0101
Bill to
Lumen Retail GmbH
Jonas Weber
Hauptstraße 24
Berlin 10115
| # | Description | Code | Qty | Unit price | Discount | Tax | Total |
|---|---|---|---|---|---|---|---|
| 1 | Brand identity design — discovery, concepts and final artworkproject · 1 | DSG-01 | 1 | Ksh 1,800.00 | — | VAT 16% | Ksh 2,088.00 |
| 2 | Website design — homepage and four inner pagespage · 5 | WEB-04 | 5 | Ksh 320.00 | 10% | VAT 16% | Ksh 1,670.40 |
| 3 | Monthly retainer — content updates and supportmonth · 2 | RET-M | 2 | Ksh 450.00 | — | VAT 16% | Ksh 1,044.00 |
- Subtotal
- Ksh 4,300.00
- Line discounts
- −Ksh 160.00
- VAT (16%)
- Ksh 662.40
Grand totalKsh 4,802.40
- Payment terms
- 30 days
- PIN
- GB123456789
- Issue date
- 01/04/2026
Payment details
Payment reference: invoice INV-2026-0042 · 30 days
Notes
Thank you for your business. Please quote the invoice number with your payment.
Terms & conditions
Payment due within 30 days. Late payments may attract statutory interest.
Authorised signature
Northwind Studio
northwind.example · billing@northwind.example · +44 117 496 0101Invoice INV-2026-0042
Thank you for your business.
FAQ: invoicing in Kenya
Is this invoice generator free for businesses in Kenya?
Yes — free, unlimited and without an account. KES formatting, VAT labels and DD/MM/YYYY dates are preconfigured for Kenya.
Does the PDF use the right paper size?
Yes, A4 is preselected for Kenya, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Related generators
Designed for common invoicing practices in Kenya. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.